Datenschutzhinweise für Bewerber
(as of August 2022)
This information gives you an overview of the processing of your personal data when you visit the website www. Visit dertouristik-reiseleitung.com, www.dertouristik.com/de/karriere/, use our online application system or send us your application by email or post. We inform you about what data we collect from you and how we use it. We will also inform you about your rights under applicable data protection law and tell you who you can contact if you have any questions.
1. Who is responsible for data processing?
Responsible for the processing of your personal data when using the online application system or when you send us your application via e-mail or post (hereinafter collectively: Application process), is the DER Touristik company to which you apply for a job or submit an unsolicited application.
The DER Touristik companies to which you apply for a job – including unsolicited ones – are jointly responsible for certain processing of your data in connection with the use of the online application system. They have defined in agreements which of them fulfill which data protection obligations.
2. Who can you contact if you have questions about data processing?
You can ask questions about the processing of your data at any time.
DER Touristik Destination Service AG
Corporation route 9b
8832 Wilen near Wollerau
Switzerland
dataprivacy.guestservice@dertouristik.com
3. What data do we process from you?
In detail, these can be:
- Data of your applications:
(First name, last name, e-mail address, place of residence (country), address, salutation, title, telephone number, date of birth, social media profiles, first name and last name of legal guardians, data on school education, training and studies, data on previous professional career, Data on the driving license, data on possible impairments that you voluntarily provide us with, data on the area of application, cover letter, curriculum vitae, certificates, portrait photo, if you provide us with the relevant information, your motivation, possible start of work, how you became aware of the job advertisement, Salary expectations) - Consent to the use of your data for other suitable jobs/the candidate pool
- Data that you provide to us as part of an application by e-mail or post
- Data that we receive from executives when conducting an aptitude or recruitment test for trainees/assessment centers (data on personality and performance)
- Data from job-oriented social networks (e.g. Xing, LinkedIn), insofar as these are generally accessible or you have given your consent
- Data that you make available to us as part of a chat application (voice recording and text logs) (first name, last name, e-mail address, telephone number, professional and managerial experience, training and further education, job interests, driver's license, mobility, knowledge, Availability, place of residence, zip code, if you provide us with the relevant information)
4. Is there an obligation to provide the data?
The provision of your data is not required by law. However, some of the data mentioned is required in order to be able to submit an application. If an employment contract is concluded between you and a company of the DER Touristik Group, the information you enter will be forwarded to the HR department for the conclusion of the employment contract. The provision of other data is voluntary, but may be necessary for the use of certain services. This applies, for example, to data for setting up a job ticker for suitable jobs. We will inform you when entering data if the provision is required for the respective service or function. These data are marked as mandatory fields. In the case of required data, non-provision means that the service or function in question cannot be provided. In the case of optional data, non-provision may mean that we cannot provide our services in the same form and to the same extent as usual.
5. For what purposes do we process your data and what is the legal basis for this?
5.1 Implementation of application processes
You have the option of applying online for an advertised job or submitting an unsolicited application. You can use the online application system for this. Your data and the attached files are transmitted via an encrypted connection. Your data will be received by the HR department and forwarded to the specialist department responsible for the advertised job or to the persons entrusted with handling the application process. The same applies if you send us an application via email or post. Everyone involved treats your application documents with due care and confidentially.
We process your data, which you send us in connection with an application, to determine your suitability for the job (or any other open positions in the DER Touristik Group company where you are applying for a job or submitting an unsolicited application). review and complete the application process. The legal basis for the data processing described is Art. 6 Para. 1 Letter b of the General Data Protection Regulation and Section 26 Para. 1 Sentence 1 BDSG (decision on the establishment of an employment relationship).
If we conclude an employment contract with you, we will process your data for the purposes of the employment relationship if this is necessary for its implementation or termination. The legal basis for the data processing described is Art. 6 Para. 1 Letter b of the General Data Protection Regulation and Section 26 Para. 1 Sentence 1 BDSG (implementation of the employment relationship).
5.2 Defense of Legal Claims
We process your data insofar as this is necessary to defend against legal claims asserted from the application process. The legal basis for this is Art. 6 Para. 1 Letter f GDPR (balancing of interests, based on the interest of the DER Touristik Group company to which you are applying for a job or submitting an unsolicited application, in being able to defend against claims in proceedings under the General Equal Treatment Act and possibly other claims).
5.3 Use of your application for other suitable jobs (extended use) and inclusion in the candidate pool
If your application does not match the job requirement profile you are looking for, but appears suitable for other jobs, you can agree to the extended use. You can also agree that your application will remain in the candidate pool for a further 6 months in order to then be able to fill any new vacancies. to be considered.
However, this means that recruiters cannot approach you with new jobs from DER Touristik Group companies for more than 6 months at a later date that match your personal qualifications and interests. A consideration in such a new application process will only take place after your consent. You can edit, change or delete the information you have provided at any time. The legal basis for the data processing described is Art. 6 Para. 1 Letter a of the General Data Protection Regulation (consent). Your data will be deleted after three years of inactivity at the latest.
5.4. Signature of the employment contract by Docusign
If you are accepted, you will receive your employment contract from our HR partner. This can be done through the DocuSign software. For this purpose, your employment contract and the associated documents are uploaded in encrypted form and assigned to your name and email address. You will then receive the documents from the DocuSign software by email. When you open the envelope from your mailbox, you will be identified by your email address and can sign the documents. When all parties have signed, you will receive the finished document including a DocuSign certificate by email.
The legal basis for the data processing described is Art. 6 Para. 1 Letter b of the General Data Protection Regulation (Contract) and Art. 6 Para. 1 Letter f of our overriding legitimate interest in an efficient signature process.
5.5 Cookies
We use cookies in some areas of our website, for example to recognize visitor preferences and to be able to optimally design the website accordingly.
Cookies are small text files that are stored on the hard drive of your end device. They allow information to be stored for a certain period of time and to identify your end device. We also use so-called session cookies, which are automatically deleted when you close your browser. You can set your browser so that it informs you about the placement of cookies. So the use of cookies becomes transparent for you. Important: If you completely exclude the use of cookies, you may not be able to use individual functions of our website.
We use the following categories of cookies on our website:
- strictly necessary cookies
Strictly necessary cookies: These cookies are necessary in order to enable you to move around the website and use its functions, such as accessing password-protected areas. Without these cookies, we cannot provide you with certain services that you have requested. We use strictly necessary cookies to uniquely identify registered users so that they can be recognized during their stay and on subsequent visits to the website. The legal basis for the data processing described is § 25 Para. 2 No. 2 TTDSG in conjunction with Art. 6 Para.
| Area | Cookie | Purpose | saved data | Retention period |
| internal and external | Jsessionid | The purpose of this cookie is to identify your computer when you visit our website. | Session ID | Session |
| only external | captcha | Is required to prevent automatic access to the application form. It is only set if the “Captcha” field is activated in the application form. | Token | maximum 1 day |
| just intern | dvinciSessionId | The purpose of this cookie is to identify your computer during the visit to all products. | Session ID | Session |
| just intern | SESSION | The purpose of this cookie is to identify your computer during the visit to the respective product. (platform, onboarding, ...) | Session ID | Session |
5.6 Candidate Survey
In order to be able to ensure the quality of our application process in the long term and to improve it, applicants can voluntarily evaluate the application process after submitting the evaluation. For this purpose, a rating will be displayed in the portal. Your review will not be associated with your name.
The legal basis for the ratings earthquake is our predominantly legitimate interest in quality assurance Section 25 (2) No. 2 TTDSG in conjunction with Article 6 (1) (f) of the General Data Protection Regulation. The evaluation is voluntary and is based on Section 25 Paragraph 1 TTDSG in conjunction with Article 6 Paragraph 1 Letter a of the General Data Protection Regulation (consent).
6. Who has access to your data and for what reason?
Within the DER Touristik Group company to which you apply for a job or submit an unsolicited application, only those people who need it to carry out the tasks assigned to them will have access to your data. This mainly affects employees in the HR department.
If you have given your consent to be included in the pool of candidates, all of the DER Touristik Group companies listed below can access your data so that they can contact you if there is a suitable job. In addition, service providers who support us in fulfilling our tasks may have access to your data. These are service providers in the following categories:
- Hosting service provider for the operation of our servers
- Development service provider for programming, development, maintenance and support of software applications, in particular the online application system
- Scan service provider for the digital capture of paper documents
- IT service providers to support and deliver our services
- Service providers for conducting aptitude and recruitment tests
- Personnel service provider to support the selection of applicants
- Electronic signature service provider
Service providers used by us must meet special confidentiality requirements. You will only have access to your data to the extent and for the period required to perform the tasks.
7. Is data processed outside the European Union?
We transmit your data to recipients outside the scope of the EU GDPR and if there is neither an adequacy decision according to Article 45 paragraph 3 nor suitable guarantees according to Article 46, including binding internal data protection regulations, only exist if the transmission is necessary:
- to conclude or fulfill the contract with you or to carry out pre-contractual measures at your request
- to fulfill a contract concluded in your interest by the person responsible with another natural or legal person
- for the establishment, exercise or defense of legal claims
- to protect the vital interests of the data subject or of another person where the data subject is physically or legally unable to give consent
- you have given us your consent
This data processing is a permissible exemption from Art. 49 EU-DSGVO.
Insofar as data transmission outside the scope of the EU GDPR is necessary due to our predominantly legitimate interest or if you have given us your consent, this is secured, among other things, with EU standard contractual clauses in accordance with Article 46 (2) (c) EU GDPR. If necessary, the EU standard contractual clauses are supplemented by further contractual assurances. Information on this can be obtained from the specified contact.
8. How long is the data stored?
We store your data for as long as is necessary to make a decision about your application. If an employment relationship does not come about, we can also continue to store your data insofar as this is necessary to defend against possible legal claims. As a rule, the application documents are deleted six months after notification of the rejection decision, unless longer storage is required due to legal disputes. If we conclude an employment contract with you, we transfer your data from the online application system to our personnel information system. Otherwise, we delete your data after these periods or set the deletion period according to these criteria:
- Candidate profile data after three years of inactivity of the candidate at the latest
- Data after revocation of consent or after 6 months at the latest
- Data on an application six months after completion of the application process
- Any voice recordings after three months
9. What are your rights?
9.1 Information
You can request information about your personal data processed by us.
9.2 Rectification
If your information is not (or no longer) correct, you can request that your data be corrected. If your data is incomplete, you can request a completion.
9.3 Deletion
You have the right to request the deletion of your data. Please note that a right to erasure depends on the existence of a legitimate reason. In addition, there must be no regulations that oblige us to store your data.
9.4 Restriction of Processing
You have the right to request the restriction of the processing of your data. Please note that a right to restriction of processing depends on the existence of a legitimate reason.
9.5 Objection
You have the right to object to the processing of your data, which we base on our legitimate interests, for reasons arising from your particular situation. In the event of a legitimate objection, we will no longer process your data.
9.6 Right to Complain
You have the right to lodge a complaint with a data protection supervisory authority if you do not consent to the processing of your data.
https://www.ldi.nrw.de/
9.7 Data portability
You have the right to receive personal data that you have provided to us in an electronic format.
9.8 Withdrawing Your Consent
You have the right to withdraw consent to the processing of your data that you have given us at any time. The easiest way to revoke any consent you have given is to send an email to the contact details above. The revocation of consent does not affect the legality of the processing of your data carried out up to the time of revocation.
* DER Touristik Deutschland GmbH, Humboldtstrasse 140-144 Cologne
